Little Acorns Childcare Privacy Statement
Sharing information with others
As a nursery, it is necessary for us to collect personal information about you and your child. Sometimes we have to confirm or share information with other organisations. If we need to do this, we will make it clear to you on the forms you complete giving us the information. We aim to inform you before sharing any of yours or your child’s information unless this is likely to cause or risk causing serious harm to a child. In line with our safeguarding policy, we are legally bound to share certain information with professionals such as Children and Young People’s Services, Suffolk County Council or Suffolk Police. Under safeguarding regulations, we may not disclose to you that we are sharing your information.
In some cases, a third-party organisation, such as a funding body, may require you to sign an agreement to allow your information to be shared, e.g. on a funding form. Please read all paperwork thoroughly before signing, so that you know exactly how your information will be used.
We will keep information about you and your child secure. We will protect your information against unauthorised change, damage, loss or theft. All information collected on paper is kept locked away. Our computer and tablets are password protected.
We will hold information about you and your child only for as long as the law says. After this, we will dispose of it securely.
We will tell you what kind of information we hold and what we do with it, for more information, please speak to the nursery manager Katrina Rose.
Access and correctness
Whenever possible, we will let you see the information we hold about you and correct it if it is wrong.
We will comply with the General Data Protection Regulations, which replace the Data Protection Act 1989 and any subsequent legislation on information handling and privacy. We will do this through Little Acorns Childcare’s General Data Protection Regulations Policy. We will help you with any questions or problems that you may have with the General Data Protection Regulations, the Human Rights Act 1998 or the Freedom of Information Act 2000. If we cannot help you, we will give you advice on where to write to get the information you may need.
We will only collect information that is necessary for what we do. We collect information according to the Early Years Foundation Stage Framework. We will be fair in the way we collect information about you. We will tell you what we intend to do with the information about you. Where practicable, we will collect information directly from you. If we collect information about you from someone else, we will make sure you know that we have done this whenever possible.
Types of information we collect
This includes, but is not limited to: Yours and your child’s full names; Your child’s date of birth; Your address; Your contact numbers and those of your emergency contacts; Your email address; Your child’s medical conditions; In some cases, your National insurance number and date of birth.
While your child is with us, we store information including, but not limited to:
Their ongoing progress and development, educational photographs/videos of them, accident/incident records, medication records, funding information, safeguarding information.